TARAWOOD Special Dependent Taxing District NO. 32
MEETING MINUTES
May 14th, 2024 – 3103 Tarabrook Dr, Tampa, FL 33618
Trustee Terri called the regular meeting of the TSDTD to order at 7:48 P.M. Trustees attending included: Bob Terri, James Carey, Ben Golson, James Osborne, Daniel Cinquegrano, and Ronnie Bennick. A quorum was obtained. No Property owners were in attendance.
SECRETARY’S REPORT:
Trustee Osborne read the meeting minutes from April 9th, 2024. A motion was made by Trustee Terri to accept the minutes. Trustee Bennick seconded.
TREASURER’S REPORT:
Our account balance as of 3/31/2024 was $32,448.74, with an ending balance of $20,907.97 as of 4/30/2024.
The following bills have been accrued since the last meeting and are presented for payment:
- $28.81 TECO (April)
- $24.79 TECO (May)
- $15.21 TECO (close old account)
- $697 Sutton Street Sweeping (March missed payment error catch up)
- $697 Sutton Street sweeping (April)
- $697 Sutton Street Sweeping (May)
- $560 Bay to Bay Environmental (1st quarter)
- $475 Big League Lawn Care
- $9,750 Northstar Landscaping (approved in April meeting and paid)
Trustee Golson made a motion to approve the above payments, seconded by Trustee Terri. The board unanimously approves.
OLD BUSINESS:
Trustee Terri brought to the attention of the board the lack of communication from our pond treatment company (Bay to Bay Environmental). The company relies upon the Podio platform only for billing, and it is the board’s preference to have another form of communication so that invoices are not missed. Trustee Golson to email them with this request.
Trustee Terri provided an update on the process to remove former Trustee Fowler from the community P.O. Box. In order to switch the names of the account, this requires both the current nameholder and future nameholder to be there at the same time. Trustee Terri is to communicate with Trustee Fowler to find a date and time that works to complete this box name transfer.
Trustee Terri arranged with TECO to close the old account which also had former trustee Fowler’s name on it, and to open a new account with Trustee Terri’s name instead. The new account is #211030884988. The old account to be closed is #221005918521. There is an outstanding balance of $15.21 to close the existing TECO account. Trustee Terri makes motion to pay the outstanding balance and close the account. Trustee Golson seconds the motion.
Trustee Bennick has corresponded with Northstar many times since the last meeting, with the result being a new, revised bid of $19,500 which includes directional boring, irrigation repair, general cleanup and prep of all planter areas, and mulching. The board discussed, along with the property owners in attendance, the logic of having the existing rocks removed from the planter beds prior to laying new mulch down. Trustee Bennick to inquire if this can be added to the quote if the rock removal is not already part of the cleanup quote. It was also discussed that Northstar had referenced a S&S Drilling as the subcontractor to be used for the boring, and that we could call them directly if we wanted. The board has attempted to use this sub directly in the past without success, and it was generally agreed the better plan is to continue to go thru Northstar for project completion. Trustee Osborne made a motion to approve the bid at $19,500, with stipulation that there may be minor changes for rock removal. Seconded by trustee Bennick. Any additional modifications to the bid will be provided to the board and discussed in an executive meeting outside of the regularly scheduled meetings.
NEW BUSINESS:
The construction work contract with Northstar landscaping was signed as of 4/15/2024 for contract amount $19,500. Payment of 50% of the work is due immediately (payment has been sent) with the remaining 50% due upon completion.
Trustee Bennick advised that Northstar would be removing the rocks before laying down the mulch. Northstar was to commence work within 15 days of contract effective date (4/10/2024). There was some delay due to receipt of the check deposit, but work has commenced.
Trustee Bennick advised that he has communicated with Diego (Northstar) regarding the project, and was told there is delay with the directional boring contractor. As of this monthly meeting, it appears some of the clean up and prep work has been done at the Scarlet/Ehrlich entrance and the corner of Lake Magdalene/Ehrlich, but minimal work at the entrance of Lake Magdalene/Taragrove Dr other than some palm tree trimming. No irrigation nor directional boring work has been started at this time, with the board to continue communication with Northstar for timely completion of this work.
Trustee Osborne makes motion to schedule the public budget meeting to take place at 8pm immediately following the June 11th regularly scheduled meeting. A draft budget to be placed on district website at least 2 days prior to the budget meeting. Trustee Cinequegrano seconds.
Trustee Osborne to place AD in TBT to advertise the meeting at least 14 days prior to budget meeting.
_______________________________
A motion was made by Trustee Osborne to approve all new business items. Trustee Terri seconded. The board unanimously approves.
A motion was made to adjourn by Trustee Osborne and seconded by Trustee Terri. The meeting was adjourned at 8:45 pm.
Respectfully Submitted,
James Osborne
Secretary